Post-Event Hotel Reimbursement Form

View and fill out the Post-Event Hotel Reimbursement Form.

Please complete this form within 30 days of your event ending.

If you have any questions, please contact Sheryl Budelier at (469) 903-7697 or Sheryl@dallastpid.com

When submitting this Hotel Incentive Application, signatories acknowledge the information contained herein as accurate and agree to review of all related event materials and final support documentation prior to DTPID payment.

Hotel Information

Hotel Name
First Name
Last Name
Title
Contact Phone
Contact Email
GM Full Name
GM Email

Event Information

Event Name
Event Start Date
Event End Date
Total Hotel Room Nights

Nights x Rooms = Total Hotel Room Nights

Average Room Rate
Total Room Revenue

Total Hotel Room Nights x Rate =

Reimbursement You Will Receive

Enter this value in the field below. 10% of total room revenue or the requested amount, whichever is less. If this exceeds your pre-approved reimbursement amount, then your reimbursement will be adjusted down to your pre-approved amount.

Reimbursement You Will Receive

Enter value from previous field here.

By checking this box, you confirm that you used the incentive funding as described in your original application to benefit your customer in a way that allowed you to compete more effectively with hotels in comparable geographic markets and/or retain existing business. Please submit materials to support your statements.

In order for your submission to be valid, upload a copy of your pick-up report, including total room nights and total room revenue, AND documentation the DTPID funds were used to benefit the customer i.e. an invoice, signed contract or copy of bill from vendor i.e. transportation company. All documents must be combined into a single document or PDF file before uploading.

If you have difficulty uploading your pick-up report, please e-mail it as a PDF attachment to Sheryl@dallastpid.com

Upload File

If any use of the funding deviated from the use described in the original application, please describe in detail here. If known, provide details regarding how the incentive funding enabled you to compete for this business, compared to the hotels in other geographic markets.