Post-Event Reimbursement Form

Submit within 30 days of the event ending.
A minimum of 30 hotel room nights is required.

Applicant, when submitting this Event Application Package, acknowledges the information contained herein as accurate and agrees to review of all related event materials and final support documentation prior to DTPID payment. You also certify that the information submitted in this application is factually true and correct to the best of my knowledge. You further understand that any false statements may result in denial or revocation of funding.

If you have any questions, please contact Kristina Kirkenaer-Hart at (945) 214-8111 or kristina.hart@visitdallas.com

Please send the supplemental documents as an attachment to kristina.hart@visitdallas.com

Print this screen for your records before submitting. (Control+P or Command+P)

Calculating Estimation Choices

Attendance Numbers

Total Number of Event Attendees x .09 = Total Hotel Room Nights

Total Hotel Room Nights x $168 (Average Room Rate) = Total Revenue

Divide Total Revenue by 10 = Final Eligible DTPID Amount

Ex. 1000 x .09 = 90 // 90 x 168 = $15,120 // $15,120 ÷ 10 = $1,512.00

Hotel Booking Code

Total Hotel Room Nights x $168 (Average Room Rate) = Total Revenue

Divide Total Revenue by 10 = Final Eligible DTPID Amount

Ex. 1000 x 168 = $168,000 // $168,000 ÷ 10 = $16,800.00

Ticket Sales/Registration

Total Number of Ticket Sales Sold Outside DFW Area x 0.6 = Total Hotel Room Nights

Total Hotel Room Nights x $168 (Average Room Rate) = Total Revenue

Divide Total Revenue by 10 = Final Eligible DTPID Amount

Ex. 1000 x .6 = 600 // 600 x 168 = $100,800 // $100,800 ÷ 10 = $10,080.00

Certification

I certify that the information submitted in this application is factually true and correct to the best of my knowledge. I further understand that any false statements may result in denial or revocation of funding.

Contact Information

First Name
Last Name
Title
Phone
Email

Organization Information

Name
Phone
Website

Event Information

Event Name
Event Start Date
Event End Date
If OAC Funding is applicable, please check the box.
Total Event Budget

Calculated Eligible DTPID Funded Amount Based on Actualized Performance

Post Event DTPID Estimation Choice

Use the SAME method of computing the actual incremental room night code

Total Attendance, Room Nights, or Ticket Sales
Number of Hotel Room Nights

Total Hotel Room Nights

Enter value from previous field here.

Average Room Rate

$168.00

Total Revenue

Hotel Room Nights multiplied by Average Hotel Rate of $168

Final Eligible DTPID Amount

Total Revenue divided by 10

DTPID Funds Pre-Approved (as stated in approval letter)
Subtotal

Advance Payments Received, If Applicable (Non-Profit Organizations)

Final Amount You Will Receive

Enter this value in the field below.

Final TPID Funds Amount You Will Receive

Enter the value from the previous field here.

How You Spent the TPID Funds

Make sure that the following amounts add up to the Final TPID Funds Amount listed above.

Event Marketing
Event Staffing
Event Production
Other

Enter additional category.

Other Amount

Total DTPID Funds Allocated

Must match your Final TPID Funds Amount

Brief Event Actual Results

Please add additional information to "tell the story".

Describe how DTPID funds were used to increase attendance
Today's Date